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Event Details

    WKHRMA Meeting - Records Retention and Destruction: Rules and Best Practices for HR

    Date: December 13, 2017, 11:30am – 1:00pm
    The Robbins Center, One Tiger Place, Hays, KS 67601-3767 (Located North of the Gross Memorial Coliseum)
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    Member Meeting Sponsors

    Thank you to the following sponsors for your generous donations. Your kindness helps us make our meetings successful.

    Meeting Sponsor: Insurance Planning, Inc

    Door Prizes: United Way of Ellis Co.


    Roundtable Topic

    Wellness Programs


    About the Presentation

    Program description for HCRI credit: HR departments generate and/or obtain a wide variety of documents, including job announcements, employment applications, background check reports, performance reviews, disciplinary reports, payroll records, Forms I-9, Forms W-2, and medical records. But how far into the future must HR retain these documents, and when is it safe to destroy them? During this session, attorney Jim Spencer will provide statutory and regulatory document retention requirements and best practices for retaining and destroying personnel records.


    Learning objectives for Hr Continuing Education credit: 

    • Reasons for Good Recordkeeping
    • Document Retention Policies
    • Retention Requirements of Federal and Kansas Laws
    • Impact of Ledbetter Fair Pay Act
    • How to Organize Retained Documents

    Jim Spencer is a partner at Hinkle Law Firm LLC. Jim works extensively with companies of all sizes from all around the country. His practice focuses on advising and representing human resources professionals regarding employment issues, including ADA, FMLA, discrimination, and wage and hour issues. He investigates discrimination complaints and also drafts and reviews a wide variety of employment-related documents, such as employee handbooks and policies, separation agreements, and employment contracts.

    Jim is a graduate of Kansas State University, where he graduated summa cum laude in 1993 with a B.S. in Business Administration (Accounting). In 1996, Jim received his law degree from the University of Kansas School of Law, graduating with honors.

    Jim and his wife, Traci, have been married since 1998 and have six children, ages 6 to 18.